Electronic Data Interchange

If you need reliable, effective, and fast interchange of business documents, use the EDI services and facilitate your processes in individual trade and supplier channels. EDI services enable receiving and sending of order forms, invoices and other documents in a cheaper, faster, error-free and paperless way.

offer

EDI services represent an e-commerce solution for interchange, creation, sending and receiving of EDI documents. Usage of these services will reduce duplicities and the error rate during interchange of documents needed for the business activity.

• integration tools enable data transfer between the user's internal systems and the partner companies (supplier/customer)
• thanks to usage of electronic business standards the users may send business documents from one application to another without limitation so as to increase the performance of the existing business processes

EDI solution

• involvement of suppliers in the system
• EDI Application Integrator
• EDI Application Integrator OnLine
• Desktop EDI
• Web Access

benefits

• automation of ordering of products and services, optimizing of company processes
• displacement of paper documents (including accounting and tax ones)
• full integration within information systems (e.g. SAP, Oracle or smaller accounting systems)
• possibility of real-time trading
• widely used national and international standards for most types of business documents

solution by our company

• connectivity with more than 70 VAN operators worldwide
• high-speed backed-up backbone network of TELEFÓNICA O2 CZECH REPUBLIC
• many years of experience and know-how in the area of e-commerce
• use of top technology
• non-stop and free technical and customer support for 24 hours a day and 7 days a week
• possibilities of outsourcing of EDI services
• solution according to individual conditions and requirements of the customer

for your company

we offer:

• building of trade networks
• supply of cost-saving solutions for you and your business community
• development of solutions tailored to your needs

Our solutions are based on the technology of the Global eXchange Services (GXS) company, which is the largest supplier of services in the area of e-commerce.
All companies develop in the course of time and their need for a more sophisticated hardware and software system increases along with the increasing requirements for EDI. The offer of our products reflects the needs in every stage of the company's development and gives you the chance to utilize fully the new business opportunities, to take advantage of resulting EDI benefits and the possibility of communication with larger business partners. Our offer of EDI products supports movement along the entire migration curve of the company and support of business at all levels.
Together with the wide offer of SW solutions and consulting service we can supply a complete EDI solution meeting the current requirements as well as the future ideas.

EDI technology

EDI (Electronic Data Interchange) enables direct interchange of documents in electronic form between computer or information systems which communicate automatically, i.e. with minimum demands on human attendance or without it. So, it is a direct data interconnection of individual applications which are parts of these systems.
For EDI communication it is necessary to set the form and way of arrangement of the transferred data, which then ensures the worldwide uniformity and independence of EDI communication. The platform for EDI are international and national standards. The international format for documents is EDIFACT (standard ČSN/ISO 9735), which describes syntactic rules of construction of messages and codifies approved standard messages, segments of messages, data elements and code lists. EDI communication, an important part of which is replacement of so-far necessary "physical" stamps and signatures by digital signature, is used in many areas such as banking, trade, etc.

services of VAN operator

VAN is an acronym for Value Added Network. While email means only one-way communication, VAN provides full two-way communication.
The VAN operator ensures transport of undistorted information to the recipient within XML and EDI systems, backup and archiving of data, but it can also act as an independent third party in possible disputes. The operator provides comprehensive electronic mail services for business partners in all locations. Each partner registered in the system has a separate mailbox with the Postbox and MailBox functions. All operations involving preparation and sending of physical mail are done by the VAN operator.

formatting

• check of correctness
• enveloping
• dating
• address labels of the sender and the recipient
• final sending and acceptance of the advice of delivery
• offer of EDI services

offer of EDI services

Our company enables EDI communication with many worldwide operators and offers a wide range of services:

• secured access to business information
• MailBox service
• communication connection
• EDI standards - EDIFACT, ANSI X.12, TRADACOM, ODETTE, ...
• XML standards
• audit tests and reporting
• administration
• service support - Help Desk and Hot-Line
• check of completeness
• system integrity
• outsourcing resources for support of large projects

movement of documents between applications

electronic invoicing

Electronic invoicing includes not only electronic sending and/or receiving of invoices, but it automates the entire process of invoicing between the seller and the purchaser. Last but not least it helps the companies to save costs.
The basic condition for electronic data interchange is ensuring of their integrity and authenticity. In practice these requirements are provided by electronic data interchange (EDI) with electronic signature.

• integrity - the message cannot be illegitimately modified, the information is secured against unauthorized modification
• authenticity - the message enables definite determining of its author

electronic processing

• more transparent processes - quick and easy tracing of all documents and related information including determination of the current degree of completion
• saving in human resources - processes like entering data in the computer, manual processing of documents, packing, distribution or archiving are performed automatically
• faster processes - the invoice is delivered to the recipient almost in an instant, the sender always receives the acknowledgement of delivery of the document and its further processing (check of correctness of data, booking, payment). The automatic process of matching of documents enables fully automatic settlement of electronic invoices without any further human intervention

benefits of electronic invoicing

• reduction of payment period of invoices - the sent acknowledgements will notify the sender in a short time about possible errors in the invoice, the invoice can be immediately corrected and sent again without extension or default of the set maturity date
• elimination of errors and increase of credibility of business transactions, automatic upload of data to the information system significantly reduces the frequency of errors caused by manual data entering
• link to electronic payment system - all payment order data are loaded automatically from the invoice, which accelerates and simplifies processes related to issuing of payment orders and reduces errors caused by manual data entering

cost saving

• paper - all communication is electronic
• postage - sending of paper documents by mail is eliminated
• archiving rooms - all documents are archived in electronic form only
• time - full automation of activities

movement of documents in an electronic way

Involvement of suppliers in the system

We provide engagement of your supplier in the system within the roll-out process. If you have concerns about utilization of the system by your suppliers, you can leave it all up to us.

roll-out process

• project management
• communication with suppliers (customers) and processing of related documentation
• installation of communication software at the sites of the suppliers (customers)
• training of suppliers and their support by means of the call centre
• reporting about the progress of a project

EDI Application Integrator

EDI Application Integrator is a powerful system for mapping, translation and control of EDI communication. It enables trouble-free integrated connection between various systems and formats, real-time multi-tasking data processing, so called intuitive graphical interface and certifications for large systems such as SAP R/3, Oracle, Baan, PeopleSoft.

properties

• it works in various environments on the client-server basis as an independent application or in integrated form within operating applications; its advanced architecture enables building of a library from interfaces of application programs (so called API)
• it transfers data to applications by means of data files or using the TCP/IP socket, or by means of shared memory, FIFO system
• it accelerates creation and testing of translation, which reduces the integration costs; it also enables viewing of data samples
• it supports Any-to-Any and Many-to-Many translation; it is possible to map among individual UDF, and EDI and XML formats as well as standards supported by the EDI technology; mapping can also be used in the structured data environment
• it enables parallel execution of several tasks in real time - multitasking
• it includes several levels of Help, from a detailed guide to simple shortcut offers
• the multi-purpose system administrator optimizes the process of many necessary functions, e.g. setting-up of a business partner, reporting or administration

EDI Application Integrator OnLine

The principle of activity is the same as for EDI Application Integrator. The only difference is transfer of the required functions with necessary conversion of messages to the VAN system of our company. The entire solution is supplied as a service of TELEFÓNICA O2 CZECH REPUBLIC.

Desktop EDI

Desktop EDI is a universal, multifunctional application, which enables automation of management and control of essential work materials simply and economically. With the aid of flexible and powerful architecture it can work either as a separate workstation or in integrated form within an application of the user's internal system. Desktop EDI was developed especially for users with smaller and medium volume of operation in the following variants: Single Trading Partner (communication with one partner) and Multiple Trading Partner (communication with unlimited number of partners).

properties

• simple data module for manual entering and creation of EDI documents
• flexible system of document management using the standard functions of EDI
• support of worldwide EDI and XML standards such as EDIFACT, ODETTE, ANSI, EANCOM and Tradacoms

Web Access

Web Access takes advantage of the considerable expansion of the Internet to offer smaller companies a cost-effective connection to their business partners. By using the Web Access service, you can communicate with any EDI user. Web Access works in the environment of Internet browsers (Netscape, Explorer,…), which means that it does not require any special software or hardware to perform EDI transactions.